By now you’ve already submitted the bulk of your 10K Report and are working with your filer to adjust the final touches. Staying on track from today until the March 31 deadline is your main priority. Should you run into any bumps along the way, here are some last minute tips to keep you organized and focused.
Use SEC Tools
The SEC provides tools and templates for very novice filers and although many of you have probably already filed countless 10Ks before, it’s still good practice to refer back to the SEC’s tools occasionally to make sure you have addressed all necessary steps. Try skimming through the SEC template of the Form 10K to check if any items on your Form 10K were overlooked, sections were underdeveloped or facts still need to be explained. Compare the template to your document and check all items that have been completed or addressed.
Track Important Deadlines
Always, always keep track of your dates. Continue to keep a calendar with the most pertinent dates on hand. You might want to make fresh copies that include the latest updates for all parties involved to ensure everyone is on the same page. Edgar Agents has a free, downloadable calendar with the 2015 filing deadlines listed. Refer to this calendar often.
Proofread Titles and Submission Page
When proofing your documents, double check the submission page so the name of your exhibits match the .html file name. In addition, make sure the exhibit title description on the submission page is not too long. It will be cut off when filed and displayed on the SEC website. If possible, try shortening it to about 80 characters. When proofing documents, make sure to work off the latest draft to eliminate confusion among all parties involved.
Be Clear About Your Edits
While proofreading your 10K, use the proper proofreading marks and be clear about your instructions. Proofreader marks facilitate and reduce confusion when making edits. Be sure to incorporate marks that actually request a specific edit and avoid ambiguous symbols that neither correct or give direction. If you are not familiar with proofreader marks, the Chicago Manual of Style, AP or Merriam-Webster offer excellent reference guides. Although some symbols may vary, most marks are similar and any full-service financial filer will recognize them.
Check Signatures and Dates
Make sure all signatures and dates are accurate when submitting your documents. Even if the filing date could change during the conversion process (for example if a company decides to file on another date), be sure to double check the dates and signatures before giving final approval to file. It’s important to remember that for Edgar/XBRL, signature requirements are satisfied with the signatory’s name typed into the electronic format, but registrants are required to retain manually signed authorizations of the typed signatures for five years.
Still have questions about filing your 10K or need advice? The Edgar Agents team is available 24×7 to help you submit your filings on time. Or, read our “8 Tips to Prepare Your 10K Filing” blog for more helpful advice.
To learn more about our full array of SEC and XRBL filing services, contact Edgar Agents today.
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